Minutes board meeting 2018 02 22

Date: February 22 2019

Present: Ed, Michiel (chair), Sjoerd (secretary and acting treasurer)

Absent: Stef (treasurer)

1. Financial report 2018

The settlement was accepted. There are no surprises. The majority of the income consists of donations and the majority of the expenses consist of the rent.

2. Budget for 2019

We agree to continue with a similar scheme but with the addition of funding for hosting. The budget will need to be approved once we have a better idea how much that would cost, but the general gist remains the same. We discussed the option to include money for projects and/or small space related expenses. We agree that projects should find their own funding. For small space related purchases (consumables as well as small tools) it makes sense to not have crowdfunding campaigns every time. However, we wish to maintain the monthly donations for paying the rent and service costs. We will ask the community to brainstorm about a prioritized wishlist to organise a one-time crowdfunding for that. Sjoerd, as acting treasurer, volunteers to do the book-keeping for that as long as transactions are clearly marked for this purpose.

3. Any other Business (aob)/Wat verder ter tafel komt(wvttk)

The previous discussion brings us back to the role of the foundation and its board members. We agree that the board of the foundation is not the leader of the community and is only here to assist when contracts are involved and/or a bank account is required. We should be clear about the fact that it's the users of the space who are in charge and that they should feel authorized but also responsible to make decisions and to organize things. Of course all board members are also community members and therefore the boundary may sometimes be vague. In that capacity we hope to spark some more community spirit, for instance by initiating task forces for specific problems. In that capacity we see a challenge to steer for some more community building in the future.

TODOS

Sjoerd: email the community about a meeting to be held next Tuesday. Agenda points include communication of settlement and buget, small acquisitions, cost of hosting, organisation of sysops. Sjoerd: Email boad about the next meeting